Expense tracker templates

Expense Tracker Templates

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Keep track of your expenses with our Expense Tracker Templates. We’ve designed over 30 stylish templates that you can print and use to keep on top of your monthly expenses.

It’s time to get your finances in check and there are many different printables that can help you do that.

These handy templates are designed to empower you to manage your finances effectively, whether you’re aiming for accountability, reimbursement, or simply seeking better budgeting practices.

You will need to get an understanding of your cash flow and work on your budgeting, savings, and your expenses. Luckily, we offer printables for all of these.

Today though, we are going to look at expenses and how you can organize and track them in an easy and manageable way.

Free Printable Expenses Tracker

Understanding an Expenses Tracker

These expense tracker templates serve as your reliable companion on your financial journey. By diligently recording your expenses, you gain valuable insights into your spending habits, identify areas for improvement, and maintain a clear overview of your financial transactions.

How to Use an Expenses Tracker Template

  1. Date Column: Begin by entering the date of each expense in the designated column. Accurate date recording ensures chronological tracking of your expenditures.
  2. Expense Column: Briefly describe the nature of each expense in this column. Whether it’s groceries, utilities, or leisure activities, jot down a concise description to categorize your spending.
  3. Amount Column: Record the precise amount spent for each expense. Attention to detail here ensures accurate financial tracking and analysis.
  4. Notes Column: Utilize the notes section to include any additional details or reminders related to the expense. This space is ideal for specifying purpose, relevance, or any noteworthy observations.
  5. Cash and CC Columns: Check off the appropriate boxes to indicate the mode of payment for each expense. Whether you paid in cash or used a credit card, this feature adds clarity to your financial records.
  6. Month Area: At the top of each page, specify the month for which you are tracking expenses. This enables organized and systematic tracking of your expenditures over time.

Here is an example of a completed expenses tracker:

Expenses Tracker example
Expenses Tracker example


  • Accountability: By actively monitoring your expenses, you hold yourself accountable for your financial decisions and strive for greater fiscal responsibility.
  • Reimbursement: Maintain comprehensive records for easy reimbursement claims, whether from employers, clients, or insurance providers.
  • Budgeting: Gain valuable insights into your spending patterns, enabling informed budgeting decisions and long-term financial planning.
  • Historical Reference: Over time, your expense tracker becomes a valuable archive, allowing you to revisit past expenditures and track your financial evolution.

Our printable expense trackers are perfect for personal use, and also great if you’re self-employed or if you run a small business and want to track claimable expenses.

Expense Tracker Templates

Choose from our easy-to-use and stylish printable expense trackers to help you with expense management.

To use the printable expense tracker, simply select the image and save it to your computer.

I like to keep my personal finance in top shape using a budgeting binder, and you’ll find these right here on our website, which includes expense templates and many other useful money management templates.

All of our templates can be used to help you track and log your finances throughout the entire year and are undated so you can start using them at any time.

More tips on using an expense tracker

These printable expense trackers have been designed to be used monthly, so use a fresh one for every month going forward. You can also use different designs for tracking your personal and business expenses separately.

Tracking Personal Expenses

Tracking your expenses is a great way of making sense of your spending habits.

Your monthly expenses will differ from month to month but many of your bills will be a fixed amount and others may only vary slightly.

Personal expenses you might track could be:

  • Groceries
  • Subscriptions
  • Fixed payments such as rent, mortgage, car loan, and child support
  • Utility bills
  • Gas / petrol
  • Entertainment
  • Credit cards (credit cards can be a good way of boosting your credit score but make sure you can pay them off – check out our debt tracker templates to learn more).

Look through your bank accounts to get an idea of what you spend monthly. You might find that you can cut costs by canceling certain payments such as subscriptions.

Tracking Business Expenses

Small business owners, entrepreneurs, and freelancers will benefit from using an expense tracker as your expenses play a big part when it comes to providing your tax return. You can use an expense tracker in conjunction with your accounting software which will help you log your expenses easier.

Small businesses can be expected to log business expenses in various categories such as:

  • Employees’ benefit programs and wages
  • Services such as bookkeeping, accountants, lawyers, and transaction fees
  • Overhead costs
  • Inventory
  • Insurance
  • Advertising
  • Utilities
  • Software 
  • Mileage for business travel or company car

If you are using your expenses for your tax be sure to keep all of your receipts and invoices as proof.

Explore more free printables and templates

We’ve created a huge amount of these budget planner templates that will help you manage your budget better than ever. Be sure to grab as many as you can along with our many other money management printables while you’re here.

Remember to look through the rest of our planner printables, we’ve got printables for every aspect of your money and your life!

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