Use these mileage log templates to help you track your mileage expenses and related expenses. Choose from 15 different styles and print for free.
These handy mileage log templates allow you to accurately track the miles you drive for business, medical, charitable, and other deductible purposes.Â
These templates serve as a comprehensive record of your journeys, allowing you to monitor mileage, expenses, and travel details for each trip you undertake. By diligently recording this information, you can gain insights into your transportation habits, track expenses for tax purposes, and efficiently manage your vehicle usage.
If you use your car for your business daily, it is important to use a mileage tracker.
Why use a mileage log template?
Using a mileage tracker allows you to see how often you have traveled for business, and the cost of it, and is super handy for tax deductions or claiming back expenses.
Why is this important? It’s important because you can claim some of the money spent on travel or fuel in expenses if it was used for business! This helps show a reduction in your profits, which means you pay fewer taxes.
Also, if you are able to claim travel expenses or mileage reimbursement (for a business trip or commuting) from your employer, then this mileage log sheet is the perfect thing that makes mileage tracking so much easier. You can then be reimbursed for these expenses. Just make sure you keep personal and business mileage separate.
Employers can also use this mileage log form for business purposes and may use them to give to employees so they can keep accurate records and manage their business expenses.
Learn how to use a mileage log template below.
Mileage Log Template
Choose your favorite from these mileage log templates. We’ve created 10 different styles so you can pick the one that works best for you. These templates are free to print. Just open the ones you need and save or print.
Free mileage log template printable
Do you have a favorite mileage log template? Let us know the styles you like best and we’ll create more like these in the same style.
See how to get a PDF version below.
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How to use a mileage log template
The vehicle mileage log is so simple to use, all you need to do is log the following information:
- Note the date
- Write the travel details / the reason for the travel
- Log your start destination and starting mileage
- Track where your journey ended
- Log the overall cost of the journey including parking fees, road tolls, or vehicle repairs
- Make note of your odometer readings – consider a GPS tracker or an app for your mobile device
- You can even tally up the total mileage at the end of the month or year
Here are the steps to filling out a mileage log:
- Date: In the Date column, record the date of each trip. This helps you organize your entries chronologically and facilitates easy reference.
- Travel Details / Reason: Use the Travel Details / Reason column to note the purpose of each trip. Whether it’s a business meeting, client visit, or personal errand, providing a brief description helps contextualize your travel activities.
- Start and End Odometer Readings: Record the starting odometer number and ending odometer reading for each trip in the respective columns. This allows you to calculate the total distance traveled during the journey.
- Cost: Estimate the cost of each trip based on factors such as fuel consumption, maintenance, tolls, and parking fees. While this may involve some approximation, it helps you understand the financial implications of your travels.
It’s as simple as that, and when you need to complete your tax return, include this when you fill out your expenses. However, remember to try and obtain receipts and proof from your business driving.
Also, remember to keep this mileage tracker safe in case you ever need evidence (you might also need bank statements to show the dates you bought fuel and the cost).
Tip! – Keep a small notebook in your vehicle so you can quickly log what you need before transferring it to your mileage logbook later.
Here is an example mileage log that’s been filled in:
Printable Mileage Log Template
You can also find the mileage tracker included in the Small Business Planner.
The small business planner is perfect for small business owners, those who side hustle, or freelancers. It is helpful and comes packed with awesome templates to help you run a successful business or even use it if you are self-employed.
Our low-cost printable bundles are packed with great templates that help you plan and organize all aspects of your life. It’s so much easier than taking time trying to find the printables you need. Our bundles also come with high-quality versions of our templates.
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